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Unlock the Full Potential of Your Microsoft 365 License


Emily Keeling

Posted May 30, 2024

In today's competitive business landscape, maximising the value of your investments is crucial. Leveraging technology effectively can be a game-changer.

If your organisation uses Microsoft 365, you're already paying for a powerful suite of tools designed to enhance productivity, collaboration, and security. However, many businesses only scratch the surface of what Microsoft 365 has to offer.

In this blog, we'll explore how you can exploit the full potential of your Microsoft 365 licenses to drive business growth and efficiency.


1. Utilise Advanced Features in Microsoft Teams

Microsoft Teams is more than just a chat tool. It's a robust platform for collaboration, integrating seamlessly with other Microsoft 365 applications. Here are some advanced features you should be using:

  • Channel Tabs: Add tabs for important files, applications, and websites directly within Teams channels.
  • App Integrations: Integrate third-party apps like Trello, HubSpot, and GitHub to streamline workflows.
  • Meeting Features: Use breakout rooms, live reactions, and meeting recordings to enhance virtual meetings.


2. Automate Workflows with Power Automate

Power Automate (formerly Microsoft Flow) allows you to automate repetitive tasks and processes. This not only saves time but also reduces the risk of errors. Some ways to use Power Automate include:

  • Automating Approval Processes: Create automated workflows for document approvals, reducing bottlenecks.
  • Integrating with Other Services: Connect Microsoft 365 with other services like Salesforce, Dropbox, and Twitter to automate data transfer and notifications.
  • Generating Reports: Set up automatic report generation and distribution for regular updates.


3. Enhance Data Analysis with Power BI

Power BI transforms your data into rich visuals and interactive dashboards. This helps in making informed decisions based on real-time data analysis. Key benefits include:

  • Data Visualisation: Turn complex data sets into easy-to-understand charts and graphs.
  • Integration: Connect Power BI with various data sources like Excel, SQL Server, and cloud services.
  • Custom Reports: Create custom reports tailored to your business needs.

4. Boost Productivity with OneDrive and SharePoint

OneDrive and SharePoint are essential for efficient document management and collaboration. Here's how to make the most of them:

  • Document Sharing and Collaboration: Share files securely and collaborate in real-time.
  • Version Control: Keep track of changes and revert to previous versions if needed.
  • Access Anywhere: Access your documents from any device, ensuring productivity on the go.


5. Hidden Gems

Don’t forget, you’ve also got Microsoft Viva Insights, OneNote, To Do, CoPilot, and Stream that are included in standard licenses, and each app plays an important role in making your day easier.



By fully exploiting the features of your Microsoft 365 license, you can significantly enhance your business's productivity, collaboration, and security. Don't let these powerful tools go underutilised—start exploring and implementing these tips today to get the most out of your investment.

For more insights and personalised assistance in leveraging Microsoft 365, feel free to contact us. We're here to help you unlock the full potential of your technology investments.