Remote working boomed in 2020 when the coronavirus pandemic meant more people had to work from home due to social distancing. In April 2020, 46.6% of employees did at least part of their job from home, with 86% of those doing so because of the pandemic (ONS). Fast-forward to 2024, 14% of employees now only work from home (ONS). This has increased by 10% in comparison to pre-pandemic stats, and it doesn’t look like it going to be decreasing any time soon.
The top reasons to work from home include an improved work-life balance, fewer distractions, and that work is completed quicker (ONS). But others stated that when working from home, it’s harder to work with others, it’s harder to think of new ideas, and their wellbeing if affected. How can we make work easier for remote employees?
- Use the Right Tools
The foundation of productive remote work is the right set of tools. Make sure your team is equipped with the best communication and collaboration platforms such as Microsoft Teams, SharePoint, and OneDrive. Cloud-based software is key for remote working, allowing users to access their data from anywhere.
- Security-first mindset
Working remotely can expose your business to various cyber threats. It's essential to implement strong cybersecurity protocols to protect sensitive data. Use VPNs, firewalls, and encryption to secure your connections. Education is key, so teach your team about phishing scams and the importance of strong, unique passwords.
- Maintain a Structured Work Environment
A structured environment significantly boosts productivity. Encourage your team to create a dedicated workspace that is free from distractions. A good chair, proper lighting, and an organised desk can make a significant difference.
- Create a culture of communication
Effective communication is the backbone of remote work. Regular check-ins, team meetings, and the use of instant messaging can bridge the gap created by physical distance. Make sure everyone is clear on their roles and responsibilities and encourage openness to foster collaboration.
Tip: Use video conferencing tools not just for work discussions but also for virtual coffee breaks to maintain team morale and connectivity.
- Implement Time Management Techniques
Remote work can blur the lines between personal and professional life. Encourage your team to set clear working hours and take regular breaks to avoid burnout. Techniques like the Pomodoro Technique, where you work for 25 minutes and take a 5-minute break, can enhance focus and productivity.
Tip: Microsoft Viva helps monitor and manage work hours effectively by updating managers on the activity of their team.
- Regularly Update Hardware and Software
Outdated hardware and software can slow down productivity and pose security risks. Ensure your team’s devices are up to date with the latest software and hardware improvements. Regular maintenance checks can prevent technical issues before they become significant problems.
- Provide Ongoing Training and Support
Continuous learning is vital in a remote work setup. Offer training sessions to help your team stay updated with the latest tools and technologies. Having a dedicated support system ensures that any technical issues are promptly addressed.
- Promote Work-Life Balance
Encourage your team to maintain a healthy work-life balance. Flexible scheduling, mental health days, and promoting physical activity can significantly enhance productivity and well-being.
Remote work is here to stay, and with the right strategies, it can be just as productive as traditional office work. Optimise your remote work setup, enhance security, and ensure your team remains productive and engaged. Embrace these tips and watch your remote workforce thrive.
